Hopsteiner Digitalizes Document Management with ELO ECM Suite

Premier hops producer in global brewing industry streamlines and standardizes key business processes on the ELO ECM platform

ELO Digital Office USA, enabling businesses to improve collaboration and digitalize information management, announced that ELO Business Partner Ovitas has implemented the ELO ECM Suite for document and content management at Hopsteiner. As a leading provider of high-quality hops to brewers worldwide, Hopsteiner uses ELO to automate document management across business-critical areas spanning finance, accounting, procurement, and operations.

“Hopsteiner takes great pride in its international reputation as a leading supplier of quality hops,” said Kevin Jones, Hopsteiner system developer who led the ELO implementation project. “We deploy advanced technologies that will give our staff the right information at the right time so that we can meet and exceed customer expectations. ELO gives us a modern platform that serves as a centralized hub for all our document management needs. It eliminates manual, error-prone processes and gives us a future-proof document management system that easily digitalizes and modernizes business processes in accounting, contract management, and purchasing.”

Marketing Technology News: LoginRadius launches M2M Authorization for a Seamless Business Data Access Across Multiple Systems

Out-of-the-box Intelligent ERP Integration

Key to the ELO implementation was Ovitas i-Link for ELO, an intelligent web service that synchronizes master data between Hopsteiner’s Microsoft NAV ERP system and ELO. With i-Link, documents such as ERP-generated PDF invoices are automatically routed to ELO; documents can be added directly into ELO by scanning AP invoices or using ELO barcode automation. Out of the box, i-Link integrates with ELO, mapping customer, vendor, and other master data from the NAV ERP system, automating and streamlining activities including:

•     Vendor AP Approval: i-Link pulls master vendor and PO data from the ERP system, enabling AP to reconcile bills with POs easily and route approvals to the right people in the right departments.
•     Customer Invoice Management: i-Link imports and files invoices generated by the ERP system and uses the ELO record-keeping functions to apply company retention schedule(s) automatically.
•     Quote Management: Creates and revises quotes in ELO. When customers approve quotes, a sales workflow pushes data to the ERP system converting the quote to an invoice.
•     Sales Support: Customer data and invoice information are synchronized, allowing non-accounting staff to view pertinent customer data.
•     eSignature with DocuSign: Integration between i-Link and DocuSign allows users to view and manage existing contracts, create new contracts, and send them for signature — all in ELO.

“ELO provides Hopsteiner with end-to-end business process automation that will fuel business transparency today and into the future,” said Szilvia Horvath, president and CEO of ELO Digital Office USA. “Moreover, we’re proud to have business partners such as Ovitas, which have the knowledge, expertise, and commitment to customer satisfaction that ensures successful ELO implementations and smooth digital transformations.”

Marketing Technology News: MarTech Interview with Wendell Lansford, Co-founder at Wyng