As part of their commitment to keeping businesses up to date with the latest in audio-visual technology, cloud based video conferencing service, IVCi, shares 3 reasons why flexibility in conference room setups is crucial.

With the fast pace of the modern business world, it’s important that meeting spaces are planned in a way that can grow and adapt to the needs of the office. As technology continues to advance and play a bigger role in the way we collaborate, it’s now possible to leverage cutting-edge equipment and quality design to create a conference room greater efficiency than ever before.

Listed below are just a few of the reasons why flexibility should be a major consideration when putting together an effective conference room.

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Adaptability For Every Team. It’s very rare that a meeting space will be utilized by a single group of employees and making the most of a limited area is critical – especially for small to mid-sized businesses. Taking steps to make a conference room more flexible through smart design decisions will lead to a space that allows most any employee to instantly bring their ideas to life.

At the end of the day, utility is king when it comes to creating a space that fosters collaboration. Steps like creating a totally wireless conference room and leveraging the accessibility that smart technology provides is the key to a meeting space that can change to suit the needs of a presenter or team.

More Effective Communication. At its core, a conference room is intended to foster communication. Audio and video conferencing have been around for quite some time, but a modern meeting space should be all about providing options. Needs and preferences for collaboration among different teams will vary, and a quality conference room should be able to roll with the punches. Steps like utilizing a cloud-based video conferencing service for a more effective and flexible platform reduces time spent dealing with technology and streamlines the communication process.

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Simply put, a flexible conference room gives employees the ability to focus on the job at hand rather than interrupting the flow of a meeting to deal with the minutia of managing technology.

Cost Savings Through Efficient Design.  In the modern conference room, technology with a singular purpose takes up valuable space and resources that could be better utilized by a multi-purpose device. With effective use of technology like smart speakers, companies can save money and get an audio-visual conferencing tool with a virtual assistant included as well. Flexibility is all about having equipment that can play multiple roles in order to minimize investment and make the most of the room.

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