AI-Powered Intelligent Information Management Platform Simplifies Daily Work and Drives User Adoption by Enabling Access to External Repositories and Systems From Directly Within Microsoft Office 365

M-Files Corporation, the intelligent information management company, announced the general availability of significant enhancements to its Microsoft Office 365 solutions.

M-Files now seamlessly integrates within the familiar user interfaces of Microsoft SharePoint Online, Outlook and Teams, providing easy access to out-of-the-box document management, compliance and governance features via the user interface where they work most throughout the day.

From directly within Microsoft SharePoint Online, Outlook and Teams, M-Files provides direct access to enterprise data stored in a variety of external repositories and line of business applications, such as on-premises file shares, OneDrive for Business, SharePoint Server, Dropbox, Google Drive, Box, legacy ECM systems, such as OpenText, and CRM and ERP applications, including Salesforce and Microsoft Dynamics 365, all without needing to migrate any data. Users can now access this data directly via the Microsoft SharePoint Online, Outlook and Teams user interfaces instead of toggling between these Office 365 apps and other applications. In addition to this new level of unified access to information spread across the enterprise, M-Files offers a full set of purpose-built content services, including cloud and on-premises repositories, version history, security, workflows, electronic signatures, compliance support and more.

M-Files also employs artificial intelligence to automatically analyze documents to classify them, extract information insights and ensure proper handling of sensitive information, such as personally identifiable information (PII), as required by regulations such as GDPR and CCPA. Modern AI-powered features, including auto tagging and auto classification, create deep insights into the meaning, value and sensitivity of documents and other information, guiding users and automating processes to maintain governance and compliance.

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With the new integrated solutions, Microsoft Office 365 users benefit from the metadata-driven architecture of M-Files that allows content to be automatically and dynamically secured and accessed in the right context, regardless of where it’s stored. For example, the corporate legal team can access the latest version of an agreement through the case folder in Outlook, while the project team has access to the same file through a project team site in SharePoint, and the customer success team can access the agreement via the Agreements channel in Teams. Access to content is authorized via single sign-on to Azure AD, and documents are automatically secured based on their metadata.

“Our business relies on Microsoft Office 365 applications, so optimizing its use and maximizing the associated ROI is very important to us,” said Guillaume Malet, IT Manager, Induni. “The value of solutions for specific business cases is immediately enhanced when they work well with Office 365, and M-Files is doing just that by enabling information access across the enterprise without the need for data migration. This helps our employees be more productive, enabling them to find the information they need while focusing on the task at hand in the user interface with which they’re most familiar.”

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“We’re making Microsoft Office 365 the lens through which one can see and access essentially any information across the enterprise, in context,” said Mika Javanainen, vice president of product marketing at M-Files. “According to Gartner, the full value of Office 365 is often not realized until data is migrated, so we focused on addressing that by breaking down siloes to enable enterprises to maximize their investment in Office 365 on day one. This eliminates a major barrier to adoption while also helping identify what content needs to be migrated into Office 365 based on how and if it’s being used day to day.”

“Businesses rely on Microsoft SharePoint and Microsoft Office 365 as core elements of the modern digital workplace,” said Mike Ammerlaan, director, Microsoft 365 Ecosystem at Microsoft Corp. “M-Files enhances the utility of both to enable true digital business with support for business process automation, governance and compliance.”

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