Solution delivers fast, in-context access to data, documents and information directly from the M-Files and Esri ArcGIS User Interfaces

M-Files Corporation, the intelligent information management company, announced the general availability of M-Files for Esri ArcGIS. The solution integrates the M-Files intelligent information management platform with Esri’s world-leading geographic information system (GIS) for mapping and analytics, offering a new way to manage documents and other information by integrating and using maps and geodata to browse and access information. The integration provides seamless, in-context access to important documents and information residing in other systems directly from the ArcGIS and M-Files user interfaces.

“M-Files for Esri ArcGIS connects map item data with information in M-Files, making content retrievable in both systems for a more unified user experience,” said Eija Paajanen, director of product marketing at M-Files. “Bridging information gaps and eliminating information silos, M-Files helps users increase visibility, boost process efficiencies and better ensure compliance.”

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“There is tremendous synergy between M-Files and Esri as partners as we both have global reach, support diverse government and private industry user communities and have very complementary information management offerings,” said Paul Hartwell, partner executive for Esri’s natural resources sector. “M-Files has carefully engineered the integration and there has been a lot of early interest including city governments in Australia, mapping agencies in Europe, utility companies in Scandinavia and oil and gas operators in North America.”

Whether it is a contract for a piece of land or a maintenance request on a certain asset in a huge industrial plant, most of the data in maps or other GIS applications relates to documents from other systems. Users are all too familiar with the pressures of figuring out where that information is – rummaging through network folders, email inboxes or shared network drives. Different versions and the unclear status of documents found add to the problem.

M-Files intelligent information management eliminates these burdens and ensures that the information users need is instantly accessible and controlled, no matter where the user is or where those documents are stored. M-Files provides instant access to documents and other information from repositories like the file system, ECM/DMS, SharePoint, and other business applications such as ERP or CRM systems.

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Any item on a map can be connected with information in M-Files for instant access to the latest data and documentation, no matter which system the information is stored in – resulting in a new intuitive and productive way of accessing information. Companies can manage and control company assets from the familiar location-based navigation of ArcGIS and gain unprecedented visibility over business-critical information. Using M-Files workflow and permission capabilities, customers can drive processes and projects related to map items to gain visibility and speed.

The M-Files for Esri ArcGIS integration connects map item data with information and documentation in M-Files, making content accessible and manageable in both systems. M-Files for Esri ArcGIS functions on two levels. From the user perspective, the M-Files for Esri ArcGIS integration offers a seamless way of working, accessing, and managing content. The M-Files interface is embedded into ArcGIS web applications allowing users to access and interact with related content from M-Files. Likewise, ArcGIS maps are embedded into the M-Files desktop application, allowing users to access related map(s) and assets. On the server level, M-Files brings in data from ArcGIS and uses that data to connect and organize documents and non-GIS controlled content. This removes the need to manually input data from ArcGIS into M-Files in order to connect information between the two systems.

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One typical application area for the combined solution is land acquisition and development projects. Land acquisition requires many document-intensive steps, like surveying sites, gathering permits, and making agreements with multiple landowners. M-Files for Esri ArcGIS provides full visibility on the entire acquisition process, including all documentation in a single application. Automated workflows, targeted notifications, and less manual processing result in fewer errors and delays.

Another use case is asset maintenance, where visibility and process efficiency are important aspects. Rather than gathering data from various systems, M-Files for Esri ArcGIS provides instant access to the complete maintenance history in a single view. Furthermore, managers and technicians can report on maintenance tasks and track the status of various projects in a single application. All of this results in saved time and costs for maintenance as well as fewer operation disruptions, health and environmental incidents, and repair and recovery costs.

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